Australian High Commission
New Delhi
India, Bhutan

Vacancy: Defence Executive Officer

                                                                                                        Vacancy: Defence Executive Officer

The Australian High Commission (AHC), New Delhi, is seeking applications for the position of Executive Officer in the Defence section. The position is a Locally Engaged Level 3 position and is open to Australian citizens only. The successful applicant will be required to have or obtain an Australian ‘SECRET’ level security clearance as a minimum. Preference will be given to applicants who currently hold an Australian security clearance.   

Applicants are advised to read the Position Description prior to addressing the selection criteria. Applicants must address each of the selection criteria. Applications that do not specifically address the selection criteria may not be considered. Further information on selection criteria is available on our website

Subject to the successful completion of up to a six month probationary period the successful applicant will be offered a two-year contract of employment, inclusive of the probation period. The contract may be extended subject to agreement between the employer and employee.

The commencing salary will be determined based on the qualifications and experience of the selected candidate. The package will include annual leave, limited medical reimbursements, Diwali bonus, provident fund provisions and gratuity provisions when service length is sufficient. The position encompasses a starting salary of Rs.45, 390 per month with a security clearance supplement payable of up to Rs.100, 000 per month.

The Australian High Commission is an equal opportunity employer and is committed to workplace diversity.  This is a core element of the Australian High Commissions (AHC), New Delhi’s personnel policies and programs. Clear objectives, mutual respect, good communication and team work are the characteristics of workplace diversity in action. Applicants will be subject to a security check.


Applicants must submit by Sunday, 21 May 2017 the following documents in Microsoft Word format with subject header ‘Defence Executive Officer’ to

  1. A font size 12 typed statement addressing each of the selection criteria (no longer than 3 pages).
  2. A curriculum vitae detailing your contact details, work experience, academic qualifications and the names and contact details of two professional referees.

Applications not meeting these criteria will not be considered.  No late applications will be accepted and only short listed candidates will be contacted.


Department of Defence

Position number



Defence Executive Officer




Defence Section

Reports to (title)

Defence Adviser






About the Department of Defence

The role of the Department of Defence is to promote the security of Australia and protect its people and its national interests. The department forms part of the Australian Defence Organisation (ADO) along with the Australian Defence Force (ADF).

Defence has an extensive network of Defence representation overseas. At the Australian High Commission in New Delhi, Defence is represented by a Defence Adviser (military) and First Secretary Defence (civilian).

About the Position

To provide executive secretarial and administrative support to the Defence Adviser and First Secretary Defence within the Defence Section Delhi and provide administrative support for Defence engagement activities including visits and military exercises.

The key responsibilities of the position include, but are not limited to:

  1. Provide secretarial and administrative support for the Defence Adviser and First Secretary in the Defence Section. Sort and manage the flow of correspondence and other materials.  Draft correspondence and other documents as directed and manage/coordinate appointments/transport. 
  2. Provide administrative assistance in support of official visits, including the preparation of programs.  Provide administrative assistance in support of official travel by the Defence Advisor and First Secretary, including financial reconciliation.
  3. Provide administrative assistance to the Defence Office Manager in the area of financial administration when required.
  4. Manage and provide oversight of diplomatic clearances for all Defence and VIP Aircraft flying over Indian air space and for all RAN ship visits.
  5. Manage classified registry - filing and creating files of classified material for Defence Adviser and creation of new files for the Defence section.


  1. Experience: Previous experience in secretarial, executive assistant or administrative support roles.
  2. Good oral and written communication skills and strong interpersonal skills, to develop relations with government and military officials, industry, academic and civil society representatives.
  3. Good knowledge of various primary and secondary research tools.
  4. Well-developed organisational and administrative skills.
  5. Ability to work flexibly, take initiative, meet deadlines and take on multiple tasks in a team environment.
  6. Well versed with the Microsoft suite of products, particularly Microsoft Word and Microsoft Excel.


Please provide a response of no more than 400 words against each selection criterion

  1. Demonstrated ability and experience in secretarial and administrative support.
  2. Strong communication (written and verbal), interpersonal and representational skills, including building networks and working individually or as part of a team.
  3. Well-developed research and analytical skills and demonstrated ability to use these.
  4. Experience in planning and administration, including facilitation of meetings, visits and events.
  5. Demonstrated ability to take initiative, work independently and meet deadlines.
  6. Well-developed skills in the use of Microsoft Word and Excel.